This customizable agreement template is designed to build clarity, trust, and alignment between managers and employees. It covers key elements such as communication preferences, meeting structures, conflict resolution principles, and development goals. By setting mutual expectations and commitments, this tool fosters a healthy work relationship, improves accountability, and promotes a culture of growth, inclusion, and transparency.
Date ___________________
Manager Name ___________________
Employee Name ___________________
Review Frequency (e.g., quarterly) ___________________
COMMUNICATION EXPECTATIONS
Preferred Communication Channels:
Response Time Expectations:
Feedback Style & Preferences:
MEETING AGREEMENTS
1:1 Meeting Frequency & Time:
Agenda Ownership:
☐ Employee prepares agenda
☐ Manager prepares agenda
☐ Shared responsibility
Follow-Up Method:
CLARITY & ACCOUNTABILITY
How responsibilities and goals will be clarified:
How we’ll address miscommunication or confusion:
How we define project success:
CONFLICT RESOLUTION AGREEMENT
We agree to the following principles for addressing tension or miscommunication:
☐ Assume positive intent
☐ Address concerns privately and promptly
☐ Use “I” statements
☐ Seek clarification before reacting
☐ Schedule a resolution conversation if needed
Other conflict resolution practices we commit to:
GROWTH & DEVELOPMENT
Career Goals Discussed:
Support Needed From Manager:
Development Check-In Frequency:
Preferred Style of Coaching/Support:
MUTUAL COMMITMENTS
Manager Commits To:
☐ Clear expectations
☐ Support and resources
☐ Constructive feedback
☐ Respect and inclusion
Additional: ___________________________________
Employee Commits To:
☐ Accountability and initiative
☐ Open communication
☐ Growth mindset
☐ Respect and inclusion
Additional: ___________________________________
Signatures
Manager: ________________________ Date: ___________
Employee: _______________________ Date: ___________
